Terms and Conditions

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By booking a place at IlvyPhotoArt Events, you confirm that you have read, understood, and agreed to the following terms and conditions.

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1. Booking and Payments

• A deposit of 700 euros is required to reserve your place at the event, payable within one week of your signup.

• The remaining balance can be divided into payments but must be fully paid at least one month before the event begins.

• All transfer fees associated with payments are the responsibility of the client.

• Your spot is secured only after completing the signup form on our website and paying the deposit.

2. Cancellation Policy

• The 700-euro deposit is non-refundable.

• All other payments are refundable only if a replacement for your spot is found.

• In case of an event cancellation by IlvyPhotoArt Events, a full refund will be provided.

3. Transportation and Arrival

• We provide airport/ nearest train station transfers based on the scheduled group arrival and departure times.

• If you arrive or depart outside of the appointed times, you are responsible for your own transportation to and from the airport.

• Please keep us informed of your flight details / train arrival times so we can arrange your transfer.

4. Model Release and Image Usage

• We provide a half-commercial model release:

  • You may use the images for your portfolio, social media, print sales, or exhibitions.

  • Prohibited uses include selling images to third parties or using them on paysites (such as OnlyFans).

• When publishing images, please ensure you properly credit all contributors, including the model, photographer, stylist, makeup artist (if applicable), and “Ilvy PhotoArt Events.”

5. Photo Contest

• On the last evening of the event, we host a photo contest. Participation is optional.

• Participants will be asked to submit 3-5 of their best images taken during the event.

6. Insurance and Liability

• Clients are responsible for their own:

  • Flights

  • Travel, health, and equipment insurance

• IlvyPhotoArt Events is not responsible for:

  • Health issues

  • Lost, stolen, or damaged equipment

• Clients are responsible for any damages to the venue, interior, styling pieces, or other property, and must compensate for such damages.

7. Dietary Restrictions and Preferences

• We strive to accommodate dietary restrictions due to allergies, intolerances, or specific health needs. Please inform us of any such requirements in advance so we can make appropriate adjustments to the menu.

• However, we may not be able to cater to personal food dislikes or preferences, such as avoiding specific ingredients. We appreciate your understanding in this matter.

8. Model Etiquette

• Please do not photograph models during their private moments (e.g., while eating or changing). Always ask for permission first.

• Models work 6-8 hours daily during the event. Please do not book additional shoots during the event. If you wish to book models outside of the event, please consult with us.

9. Model Cancellations and Replacements

• If a model cancels, we will provide a replacement of similar experience and style.

10. Force Majeure

• In the event of circumstances beyond our control, such as natural disasters, pandemics, travel restrictions, or other "force majeure" events, IlvyPhotoArt Events reserves the right to reschedule or cancel the event. In such cases, no refunds will be issued. However, we will make every effort to reschedule the event.

11. Code of Conduct

• All participants are expected to behave professionally and respectfully toward models, staff, and other photographers.

• Any inappropriate behavior, harassment, or failure to follow event guidelines may result in removal from the event without a refund.

12. Confidentiality and Privacy

• Any personal or sensitive information shared during the event, such as models’ contact details or private discussions, must remain confidential.

• IlvyPhotoArt Events will protect clients’ and models’ personal information in accordance with privacy regulations.

13. Intellectual Property

• While photographers retain the rights to their images, IlvyPhotoArt Events reserves the right to use behind-the-scenes images or selected event images (with proper credits) for promotional purposes.

14. Backup and Image Storage

• Clients are responsible for backing up and securely storing their images. IlvyPhotoArt Events will not be responsible for lost or corrupted files.

15. Health and Safety Protocols

• Depending on the location or current global conditions, participants may need to follow specific health and safety measures, such as providing proof of vaccination, wearing masks, or adhering to local regulations.

16. Flight Delays and Cancellations

• IlvyPhotoArt Events is not responsible for any missed portions of the event due to delayed or canceled flights. It is the client's responsibility to ensure timely arrival.

• We will not issue refunds or offer compensation for any missed days or activities as a result of flight issues. Clients are encouraged to arrange flexible travel plans and consider travel insurance to cover such eventualities.